For some workers, taking a laptop and working with a 3G card, from any location is becoming a reality. To make this happen, all you need is the facility to synchronise data with other users and between computers. If you work on your laptop from a hotel room, you’ll want the same notes back on your desktop computer, when you get back to the office.
The the most obvious solution would be to take a USB drive and store your data, then move the drive between computers. However, it’s easy to lose, easy to forget to bring it in to the office and it’s a long-winded approach for making sure your notes are up-to-date on every machine.
Evernote is another idea. It’s a tool which you can use to store your notes, ideas, plans and interesting snippets of your favourite websites and other online material. You can then install another copy of Evernote on a different computer, and the first thing it does is synchronise your notes back on to this machine. Better still, there are version of Evernote for Windows, Mac and your mobile, so you are never far from your notes. You can also store your notes online, so if you are on a host computer where you aren’t able to install new software, simply open your web browser and access your Evernote account.
With Evernote, you can store and synchronise text notes, images, grabs, your photos, media and most other files. You can categorise your information so you can quickly find the files across every machine.
The only downside with Evernote is that it’s not (yet) designed to synchronise data with other users. You can choose to share a folder within Evernote with other Evernote users. That’s a shame as a small team could use Evernote to brainstorm ideas for a forthcoming project.
The brand new Evernote 5 ships with a whole host of new features. Firstly, you'll see a brand new user-interface, plus everything is much faster. Reminders have been added, so you can use Evernote as your 'to do' list, plus smarter searching to find your data quicker.
Note that the free version is limited to a small number of files and bandwidth per month. The Mac version is not always the same revision as the Windows version.